HR Administrator

Our client is one of the largest privately-owned civil engineering and infrastructure specialists, they are currently seeking a HR Administrator to join their team in Walsall.  

The Role:  

Reporting to the HR Business Partner, the HR Administrator is responsible for the effectiveness of the day-to-day HR administration activities, to provide the best support to the customers.  

This role has a wide remit, including HR admin support for the various functions within the department, e.g. recruitment and L&D.  

Key Responsibilities:  

HR Generalist:  

• Work with the wider HR department to ensure knowledge of offers and potential new starters is up to date and accurately recorded to maintain a smooth process from authority to recruit to new starter stage, including the production of timely and accurate offer letters and contracts.  

• Keep the HR system up to date and ensure accurate record keeping  

• Prepare new starter documentation including contracts and references  

• Liaise with managers to administer the probation process  

• Ensure that payroll-related information is accurately submitted to payroll in a timely manner  

• Preparation of general correspondence  

• Keep accurate Health Surveillance Records and highlight issues/concerns  

• Assist with the collation of Personal Development Records by liaising with the managers throughout the region  

• Accurately report Key Performance Incentive Scheme  

• Assist with the annual salary review by ensuring that details are accurately recorded  

• Assist with the Company’s Performance Incentive Scheme by ensuring information is issued throughout the Company in a timely manner  

• Electronic Filing  

Benefits:  

• Keep benefits booklet up to date  

• Organise annual benefits road show by liaising with the company's Benefits Provider  

• Arrange annual Benefits Meeting  

Recruitment:  

• Enter agency worker new starter information into the HR System  

Key Measures & Targets:  

• New starters to be input into the system with appropriate ID and eligibility to work in the UK having been checked and verified.  

• Accuracy of new starter information 24-hour turnaround to issue employment contracts  

• All offers of employment are to be fully authorised prior to issue, in line with corporate governance.  

• Reporting deadlines to be met consistently

Essential  

• The successful applicant will have experience working in a similar role in a busy office environment  

• Ability to use Microsoft office suite  

• The ability to maintain confidentiality at all times and in all circumstances  

• Approachable  

• Time management skills  

• An efficient and proactive approach to work  

• Good communication skills  

Desirable  

• Knowledge and use of personnel record systems  

• Experience in the administration of flexible benefits and car fleet  

• CIPD Level 3