Document Controller

Our client is a Tier 1 Contractor/Consultancy within Water, Oil & Gas and Energy. They are urgently recruiting for a Document Controller to join their team in Birmingham on a freelance basis with Hybrid working option.  

Some of the key responsibilities for this role include:  

• Manage the Viewpoint for Projects (VFP) system as the Common Data Environment (CDE) for the lifecycle of the project. Where applicable, establish the project on VFP in line with templates and protocols.  

• Manage and host VFP training sessions for new users within the project team, either with groups or on an individual basis.  

• Act as main point of contact for support and coaching of project users of VFP, including third parties such as client teams, designers, subcontractors, suppliers, verifiers and regulators.  

• Management of project file naming protocols with project team, in line with protocols.  

• Create and manage document workflows in VFP, with direction from the project team, in line with protocols.  

• Configuration and implementation of change control processes within the CDE  

• Validation, checking and curating of all incoming and outgoing project documentation to the CDE including receipt, classification, verification, registry, distribution and retrieval.  

• Configuration and preparation of status reports on workflows, sample submissions, TQs, RFIs and other reportable data  

• Preparation and configuration of distribution matrices in compliance with project requirements.  

• Establishment and maintenance of central site files, controlled and uncontrolled drawings and registers.  

• Collation of Operation and Maintenance, Health and Safety, Quality, Environmental, BCAR files  

• Attend meetings to allow engagement of team and stakeholders.  

• Continuously identify and communicate opportunities for enhancement and reduction of waste and risks to Project Manager.  

• Ad-hoc administrative support to the site team.  

• Cover of administrative duties for holiday / sickness cover, if applicable.

• Experience of working on projects with large volumes of data and information from various sources  

• Advanced experience of a common data environment (CDE/electronic document management system (EDMS). VFP preferred.  

• Ability to effectively communicate with, and educate all stakeholders in the CDE; ensuring the protocols are strictly adhered to.  

• Experience of dealing with multidisciplinary design teams and client teams  

• Experience of dealing with the sub-contractors and the wider supply chain  

• Ability and willingness to train others.  

• Comprehension of naming conventions to PAS1192 Standard for BIM  

• Well organised and self-motivated.  

• Diligent and an analytical thinker.  

• Excellent document preparation and formatting skills  

• Ability to prioritise work, multitask and troubleshoot  

• Good time management skills.  

• Interest in project delivery processes, project administration and the wider industry.