Document Controller

Our client is a major design, engineering and project management consultancy who has been rapidly growing within various sectors and who is looking for multiple experienced professionals to join them on permanent basis. This role is for a Document Controller located in Croydon.  

Job Description:  

In this role you will be part of the Project Control Department. The Project Controls Department provides a range of professional services to support their Rail Projects. Services provided include Tender Planning, Project Planning, analysis, trending, forecasting and Document Control.  

Some of the main responsibilities for this role include:  

- Ensure Document Management consistency across all Projects, rigorously, maintaining control and traceability of the documentation from Project initiation throughout completion.  

- Up/downloading documentation onto EDMS  

- Quality checking of documents to ensure they meet client and company standards  

- Creating, formatting, and updating documents using Microsoft packages  

- Ensuring all technical documents are up to date, logged and updated correctly  

- Process incoming documentation - registration in the DMS, internal distribution, archiving  

- Process outgoing documentation - transmit to Client and Suppliers/3rd parties  

- Ensure all drawings/documentation are correctly identified, distributed, and filed  

- Communicating with project team, clients, and sub-contractors.  

- Download / upload / Printing of drawings using the EDMS  

- Archiving of project documentation recording and numbering appropriately to ensure everything is traceable  

- Monitoring of documentation progress in cooperation with the project planner  

- Establishment and maintenance of document control registers  

- Setting up Document Control area for new projects  

- Managing RFI's, TQs, drawings etc and take responsibility for the delivery and quality of the work assigned.  

- Pro-actively develop skills both on the job and from formal training and share knowledge with colleagues.

- Previous experience working on site or in a project office  

- Excellent communication skills (Verbal and Written).  

- Strong IT skills in MS Office including Outlook, Excel, Word  

- Previous experience of working on database systems  

- Some Project controls experience  

- Experience/working knowledge of the following platforms:  

- ProjectWise (priority 1)  

- eB (Enterprise Bridge) AssetWise (priority 2)  

- SharePoint (essential to have)  

- MS Teams (essential to have)  

- Attributes (essential to have)