Document Controller

Our client is a major design, engineering and project management consultancy who has been rapidly growing within various sectors and who is looking for multiple experienced professionals to join them on permanent basis. This role is for a Document Controller working as part of Project Control Department, located in Croydon.  

Job Description:  

This is an opportunity to join a dynamic, world class Project Controls team, working as a Document Controller on some of the UK’s largest transportation infrastructure projects. You will be part of an experienced team that have a significant impact on the successful delivery of these multi-million-pound contracts, using state of the art Project Controls tools and techniques that provide concise information to the projects they support. Their Project Controls are recognised as an internationally renowned consultant, working on large transportation infrastructure projects within the UK and overseas.  

The Project Controls Department provides a range of professional services to support their Rail Projects. Services provided include Tender Planning, Project Planning, analysis, trending, forecasting and Document Control.  

You will be required to develop and implement processes related to document control and management, work with a project team to implement systems of control, manage the process of distribution of internal correspondence and ensure good relationships with external and internal clients  

Reporting to Document Control Manager and working as part of the project controls team; this position is a key project support role focusing providing efficient document control support to all projects. The successful candidate will also provide key Project Control support across all projects under Project Controls governance.  

They are looking for a numerate individual with some existing document control experience of working on projects. A general understanding of Project Planning would be useful. The candidate will be someone keen to see their career develop with a desire to take greater ownership and responsibility.  

Responsibilities:  

- Ensure Document Management consistency across all Projects, rigorously, maintaining control and traceability of the documentation from Project initiation throughout completion.  

- Up/downloading documentation onto EDMS  

- Quality checking of documents to ensure they meet client and company standards  

- Creating, formatting, and updating documents using Microsoft packages  

- Ensuring all technical documents are up to date, logged and updated correctly  

- Process incoming documentation - registration in the DMS, internal distribution, archiving  

- Process outgoing documentation - transmit to Client and Suppliers/3rd parties  

- Ensure all drawings/documentation are correctly identified, distributed, and filed  

- Communicating with project team, clients, and sub-contractors.  

- Download / upload / Printing of drawings using the EDMS  

- Archiving of project documentation recording and numbering appropriately to ensure everything is traceable  

- Monitoring of documentation progress in cooperation with the project planner  

- Establishment and maintenance of document control registers  

- Setting up Document Control area for new projects  

- Managing RFI's, TQs, drawings etc and take responsibility for the delivery and quality of the work assigned.  

- Pro-actively develop skills both on the job and from formal training and share knowledge with colleagues.

- Previous experience working on site or in a project office  

- Excellent communication skills (Verbal and Written).  

- Strong IT skills in MS Office including Outlook, Excel, Word  

- Previous experience of working on database systems  

- Some Project controls experience  

- Experience/working knowledge of the following platforms:  

- ProjectWise (priority 1)  

- eB (Enterprise Bridge) AssetWise (priority 2)  

- SharePoint (essential to have)  

- MS Teams (essential to have)  

- Attributes (essential to have)